The AI Bookkeeping Platform for Construction
Automate bills, receipt capture, budgets and draws so you can prevent cash leakage, protect margins and save hours each week - all fully integrated with QuickBooks.
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Heavily manual human-dependent processes lead to slow error-prone financials
Slow error-prone financials lead to poor financial controls:
Missed billables, unprocessed change orders, budget slippage, duplicate payments, audit penalties, and more
No feedback loop between estimates and actuals
Adaptive delivers clear ROI from day one
Profit margin improvement
We help you keep cash from leaking out of your business.
Saved per week
Manual entry, paper chasing, painful draw preparation, spotty approvals -- all a thing of the past.
Saved on accounting services
We empower your team to handle more, so you can scale without growing headcount
Construction bookkeeping and accounting on auto-pilot. Loved by the industry.
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Adaptive is purpose built for construction finance
Adaptive unifies your construction financial operations between the field and accounting. Run AR, AP, payments, and project financial controls in one place, without dropping your existing tools
Automated AP and Job Costing
AI reads every bill, matches it to the right job & cost code, routes for approval, and pays vendors via free ACH.
Real-Time Budgets & Draws
Track budgets and WIP instantly, then create fixed-fee or cost-plus draw packages in a single click.
Card & Receipt Reconciliation
Link company cards once; receipts are auto-captured, coded, and reconciled without chasing PMs for paperwork.
Compliance & Vendor Management
Adaptive manages lien waivers, insurance, and other docs, letting you know when renewals are due so payouts never stall.
Deep QuickBooks Sync
Two-way sync keeps QuickBooks and Adaptive in lock-step and allows you to get up and running in minutes.
Comprehensive Reporting
Identify and stop cash leakage before it hits your bottom line.
Adaptive does the busy work, so you can focus on building
Onboard Seamlessly
Connect QuickBooks, invite your team, and start running in seconds.
Upload bill
Forward bill to Adaptive so that our AI can begin processing
Process and code
Give us a few seconds, and our AI will pull in all relevant information from the bill. If we’re missing anything, you’ll be able to add it in seconds.
Request missing information
Reach out to your internal team or the vendor directly from Adaptive to request any missing information.
Approve bill
Built-in approval workflows will automatically route the bill to the proper employee for approval.
Add to draw
When it’s time to create a draw, add the bill in one click.
Process payment
Trigger an ACH payment to the vendor. We’ll handle the rest.
Send lien waiver
Send a lien waiver to the vendor in one click.
Update reports
Our reports will update in real-time based on the new bill, so that you always have real-time visibility.
Loved by builders
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Ready for crystal clear financials 
without the headache?
Let us show you how Adaptive's AI-powered construction financial management 
software works in a brief 30 minute demo with someone from our team.
